St Paul’s Collegiate School – Declaration and Agreement

I/we agree that on my/our acceptance of the Letter of Offer for Admission from St Paul’s Collegiate School, I/we will abide by the following terms and conditions of enrolment:

Terms and Conditions of Admission

1. Payment of fees: Each Legal Guardian/Parent or other person signing this form personally are liable to the Trustees and the School for all tuition fees, boarding fees (where applicable), and incidentals. Tuition and (where applicable) boarding are annual fees (whether paid in one sum or by instalments). The amounts of these fees shall be as advised by the Trustees or St Paul’s from time to time.
2. Payment of other amounts: All other amounts due (such as disbursements) must be paid to the School no later than the 21st of the month following invoice.
3. Direct debit: If requested by the School, Legal Guardians/Parents must immediately provide to the School a direct debit authority in respect of all payments to be made by them under this Admission Agreement.
4. Payment of interest: Interest is payable on all amounts not paid by the due date for such time as any amount is outstanding.
5. Non-payment and late payment: In the event of any fees or disbursement not being paid in accordance with the provisions of this Admission Agreement the School has the right to require the immediate withdrawal of the Student from the School. Where the Legal Guardians/Parents fail to withdraw the Student as required, the School will have the option to expel the Student and re-admittance will not be considered until such time as all outstanding amounts are paid and the School has agreed in writing to re-admit the Student. The Trustees and the School shall be under no obligation to agree to re-admit the Student.
6. Overdue fees/amounts: All expenses incurred by the Trustees or the School in collecting any overdue fees or incidentals (including legal costs on a solicitor/client basis) will be met by the Legal Guardians/Parents and interest on such amounts will be payable in accordance with clause 4 above from the date such expenses are incurred to the date of payment.
7. Review of fees: Fees will be reviewed annually and annual fees due will be communicated by the School in early November each year for the following year.
8. Fees non-refundable: The enrolment fee and the enrolment deposit due at the time of acceptance of the placement are non-refundable.
9. Fees when Student not in attendance: The Trustees and the School are under no obligation to provide an abatement or refund of fees in respect of any time during which the Student may not be in attendance at the School, whether due to withdrawal, suspension, expulsion, leave of absence, illness, study leave, shortened term length or any other reason.
10. Disbursements: Until advised in writing to the contrary, the School, at its discretion, is authorised the permit the Student to operate a credit sales account. This account may be utilised by the Student to make purchases at The School Shop. Unless the Legal Guardians/Parents advise otherwise in writing, there will not be a daily limit on this. The Legal Guardians/Parents are liable to the Trustees and the School to pay any such amounts.

Withdrawal

11. By Legal Guardians/Parents: Prior written notice to the Headmaster of at least one full term must be provided to the School by the Legal Guardians/Parents of the intended withdrawal of the Student from the School. Where notice of withdrawal is given:
    • all fees and incidentals shall continue to be payable up to the date of withdrawal or the expiry date of the required notice period (whichever is later).
    • that is not strictly in accordance with this Admission Agreement, the Trustees or the School has the right to charge the Legal Guardians/Parents an amount equivalent to one quarter of the annual tuition and, if applicable boarding fees, in lieu of notice for the period after the date of withdrawal.
    Where amounts are payable under paragraph 11 in lieu of notice, these amounts are payable by way of liquidated damages as a genuine pre-estimate of the Trustees’ loss.
12. By the School: The Trustees or the School may require the withdrawal of the Student or expel the Student in accordance with this Admission Agreement (including under paragraphs 6, 15, 16 and 17). The School has the right to require withdrawal or the expel a student where there is a breach of this Admission Agreement based on the contractual relationship between the parties (which for the avoidance of doubt) falls outside the Education Act 1989. Where a student is withdrawn or expelled by the School, the Trustees or the School have the right to charge the Legal Guardians/Parents an amount equivalent to one terms tuition fees, and if applicable boarding fees, by way of liquidated damages as a genuine pre-estimate of the Trustee’s loss in relation to the period after the Student ceases to attend the School.
13. Of Offer by the School: The School may withdraw an offer or placement for a student in circumstances where the student and/or Legal Guardians/Parents have failed to disclose a material matter, that would if disclosed appropriately, have likely resulted in the School refraining from offering the student a place. It will be in the School’s sole discretion whether, depending on the circumstances it refunds any fees paid in advance for admission.

Expectations and Obligations of Student Conduct; Rights of the School

14. Attendance: Regular and punctual attendance by the Student is required by the School, including on specified weekend days and specified public holidays. Absences must be advised by a Legal Guardian/Parent by telephone or through the School’s phone app on or before the day of absence. Student leave during term time will be permitted only in exceptional circumstances. Application for leave of less than three days should be submitted to the Housemaster, with application for leave for periods greater than three days submitted to the Headmaster for approval. Should the Legal Guardian/Parent choose not to accept the Headmaster’s ruling in regard to leave applied for, this may place the enrolment in jeopardy.
15. Standard of conduct: Whether on School grounds or not, the Student shall at all times be subject to the rules and discipline of the school, as available on the school website and in an abridged version on the school’s term calendar. The Trustees and the School have the right to require the withdrawal of a student or to suspend or expel the Student for any act or omission that is in breach of the School rules and/or for any action or omission by the Student which may, in the opinion of the Trustees or the School, bring or have the potential to bring the School into disrepute, or for any other cause which, in the opinion of the Trustees or the School, is reasonable. The School has the right to require withdrawal, suspend or expel for any act or omission that imperils the safety, both mental and physical of any other student or member of the staff.
16. Drug & Alcohol Use and Possession: The School has a strict policy on drug and alcohol use and possession whilst under the School’s jurisdiction, and both Legal Guardians/Parents and the Student must be familiar with this. Students may be required to undertake drug tests where the School has grounds to suspect drug use or possession, or arranges random drug testing. The Legal Guardians/Parents and the Student agree to the School having the right to submit the Student to a random drug test, to ensure health and safety of the Student and those within the School.
17. Suspected offences against New Zealand law: Where the School suspects that there may have been offending against New Zealand law involving the Student (whether as a potential offender, victim or otherwise), the School will notify the Legal Guardians/Parents of the student should the Police wish to access the School and interview the student.

Obligations and Liability

18. Disclaimer of Liability: The Trustees and the School accept no responsibility for any personal injury suffered by the Student or the loss of or damage to personal property of the Student or Legal Guardians/Parents while the Student is at or in the care of the School. The Legal Guardians/ Parents authorise the Headmaster or any other staff member of the School or other person who at the relevant time is responsible for the care of the Student to act in loco parentis in respect of the Student in cases of accident or emergency.
19. Joint and Several Liability: The agreements made, the obligations incurred and any authorities to be given by the Legal Guardians/Parents under this Admission Agreement are made and incurred and will be given jointly and severally, and are contractually binding.

Privacy

18. Access to and correction of information: Pursuant to the Privacy Act, the Legal Guardians/Parents and the Student have the right to access and correct the information contained in this Admission Agreement. The Legal Guardians/Parents shall notify the School of any change in the information contained in this Admission Agreement as soon as is reasonably practical. Such information will include personal contact details, and changes to any access or custody orders. The Legal Guardians/Parents have the right to request the School for a copy of the information regarding them retained by the School and to request the School to correct any incorrect information.
19. The Legal Guardians/Parents authorise the School to:
    • collect, retain and use any information provided by them for the purpose of assessing their creditworthiness or for marketing products and services to them; and
    • disclose any such information, whether such information is provided by them directly or obtained by the school from any other source, to any other credit provider or any credit reporting agency for the purposes of providing or obtaining a credit reference, debt collection or notifying a default by them.
20. Use and disclosure of information: The Legal Guardians/Parents and the Student acknowledge that the information contained in this Admission Agreement and such updated information and other information collected from time to time by the Trustees and/or the School is collected for the purpose of:
    • providing for the educational and general advancement of the Student;
    • the administration of the School;
    • School publications such as the Informer, Network magazine or electronic media;
    • the maintenance of the School’s records of past, present and future students; and
    • communication with the Legal Guardians/Parents of Students.
    Such information may be used by the Trustees, the School, and its various associated bodies including, but not by way of limitation, the St Paul’s Collegiate Collegians’ Association, the St Paul’s Collegiate Foundation, the St Paul’s Collegiate Rowing Club and the St Paul’s Collegiate Parents’ Association. The Legal Guardians/Parents and the Student authorise the School to disclose any such information to the associated organisations on the basis that such organisations hold the information and use the information only for the purposes of activities, which the particular organisation customarily undertakes from time to time.